Privacy

This privacy notice sets out how Academy Ambassadors (a programme within the New Schools Network charity) uses and protects information that you provide when you use this website.

Academy Ambassadors is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, such as your contact details, then you can be assured that it will only be used in accordance with this privacy notice.

Academy Ambassadors may change this policy from time to time by updating this page. This policy is effective from 1st May 2018.

What we collect

We may collect personal data, including:

  • Full name
  • Gender
  • Date of birth
  • Email(s)
  • Home and work addresses and postcodes
  • Phone number(s)
  • Job title and place of work
  • Details of current and previous work experience, skills, education and hobbies
  • Autobiographic information relating to opinions/views on education and experience at school

In the case of candidates, we may hold sensitive personal data, including:

  • Race and/or Ethnicity
  • Political opinion
  • Religion and/or spirituality
  • Sexuality
  • Trade union membership/non-membership
  • Physical and/or mental health conditions
  • Criminal offences or related proceedings

We may also collect non-personal and non-sensitive data where relevant, such as dietary requirements if you are attending one of our events.

In some instances, a candidate may refer to their child/children when applying for board roles either via their CV, cover note and/or expression of interest, or via a phone call with the Regional Adviser. In these circumstances we can only retain this data for as long as is reasonable and in accordance with above in regards to the data retention of sensitive personal data.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Eligibility for the Academy Ambassadors programme and academy trust board roles
  • Assess your suitability for specific board opportunities
  • Registration for events
  • To provide recruitment support to a multi-academy trust
  • Internal record keeping
  • To respond to contact enquiries submitted through the website

Academy Ambassadors will retain personal data for no longer than is necessary. The retention of data will depend on the circumstance of each case, taking into account the reason the data are obtained.

We may contact you if we have information that may help you or other information which we think you may find interesting using the email address which you have provided. These emails will be sent to you only if you have given us permission to do so when submitting your contact information.

Further information on how we gather and process data is included in our Trust Terms of Business and Candidate Terms and Conditions.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Your data may be stored on a third-party service platform, such as our internal database platform (Salesforce); this will be accessed only by Academy Ambassadors and cannot be used by the third-party. 

Our website server, and most third-party platforms, are based in the US. These are protected by the EU-US Privacy Shield, an agreed legal framework for transatlantic data flow to adhere to the principles of General Data Protection Regulation.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Your rights

If you have submitted your personal data, you have the right to withdraw consent and to erasure. If you want to exercise any of these rights, for example, by requesting a copy of the Data which we hold about you, please contact our Data Protection Officer, Sigrun Bjork Olafsdottir, at [email protected], or on 020 7952 8556, or by writing to us at Academy Ambassadors, 8th Floor, Westminster Tower, 3 Albert Embankment, London SE1 7SP.

If at any time you are not happy with how we are processing your Data, then you may raise the issue with Sigrun Bjork Olafsdottir at [email protected] and if you are not happy with the outcome you may raise a complaint with the Information Commissioner’s Office.

If you believe that any information we are holding on you is incorrect or incomplete, please email or write to us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.

For further information on our Data Protection Policy, please contact Kirsty Watt via [email protected].